Program Development

In Program Planning, you will find checklists, guides and reports to assist you in designing your program. These documents will:

  • Help you to identify the unique features of your program.
  • Provide a list of tasks to help you begin planning.
  • Give advice from Victorian youth mentoring coordinators who have already been through the planning process.

We’ll also touch on budgeting, as well as cover 10 examples from programs on how they allocate their time and budgets.

The planning stages of a program allow you to develop clear documentation on your target group, program aims, criteria and model.  As a rough guide, the process of developing your program may take anywhere between 3 and 12 months.



Program Logic

This article will help you decide who your target group (young people and mentors) will be, as well as the setting, mode and length of your program.

Program Logic (Word, 56Kb)


Action Plan

This action plan guides you through the program planning process, including strategy, actions, responsibility and timeline for the following tasks:

1.       Program Planning, Design and Implementation

2.       Volunteer Recruitment, Orientation, Matching and Support

3.       Learning, Training and Professional Development

4.       Evaluation, Reporting and Sustainability

Action Plan (Word, 58Kb)


Cost of Mentoring Report

This resource provides breaks down the division of time and finances across a range of program models, settings and target groups. The data was collected from Victorian program coordinators, with funding support from the Helen Macpherson Smith Trust.

The case studies provide a general overview of program expenditure and should not be considered as a rigorous best practice model.

Report - Cost of Mentoring (PDF, 160Kb)



Tips for new coordinators

Victorian youth mentoring coordinators provide tips on how to thrive in your first year in the role.

Tips for New Coordinators (PDF, 74Kb)



The following checklists are a useful guide to help assess whether you have covered all your bases.

This list is from an established set, originally printed in ‘A Guide to Effective Practice for Mentoring Young People’, 2007, Office for Youth, Department of Planning & Community Development’

Vision, Purpose and Values

This checklist will help you define the common interest, purpose and desired outcomes for your program.

Quality Practice Checklists - Vision, Purpose and Values (PDF, 58Kb)


Establishing a Budget

This checklist covers the costs that should be taken into account when preparing program budgets.

Quality Practice Checklists - Establishing a Program Budget (PDF, 58Kb)


What to look for in a Coordinator

This checklist covers attributes to consider when looking for a program coordinator.

Quality Practice Checklists - What to look for in a Coordinator (PDF, 54Kb)


For the complete list of Quality Practice Checklists, please click here.